A Guide to Choosing the Right Venue for Corporate Events

A Guide to Choosing the Right Venue for Corporate Events


Choosing the right venue to rent and book for your corporate event can be difficult. There are so many venues available, in so many different sizes and price ranges; it’s hard to know where to begin. Venue hire Sydney can be costly and time-consuming, so make sure to do your research and find the perfect venue that matches your needs before you sign on the dotted line. Here are some helpful questions to ask when looking at venues to help guide you in your decision making process.

When it comes to venues there’s no ‘one size fits all’ solution!

It all depends on your budget, your audience and your taste. So before you dive into planning head first, there are a few questions you need to ask yourself: what will my event look like? What am I trying to achieve with my venue hire?  Who is my audience? And how do I plan to wow them? These might seem simple but choosing where you’re going to host an awards dinner or conference should not be taken lightly; not only because there’s so much at stake, but also because every Sydney venues are different; from size and layout to service levels.

Consideration #1 – Space

Where will you be hosting your event? Conferences, award ceremonies etc. can all take place in a variety of different spaces that have very specific capacities and limitations – so it’s important to choose wisely! Bigger isn’t always better – although larger spaces may offer greater capacity, they also tend to be more expensive.

Consideration #2 – Style & Type of Event

Once you know your number of guests, size of space and budget, there are a few additional considerations. Do you need a private room? How about venue hire or catering? What amenities will make your event feel luxurious and what amenities will ensure it’s easy to manage on-site? Take some time to consider all these questions before getting into a negotiation.

Consideration #3 – The Big Day Itself

The first part of your corporate event planning process is deciding where and when you’re going to hold it. Because ultimately, venue selection is as important as picking out what food you’re going to serve and how much alcohol you’ll have available. You can easily hire any function room in a hotel – but what if there are strange acoustics that make speeches really hard to hear? What if there aren’t enough power points in your meeting room? What if there are no windows? Does it look like something you want your attendees to experience? Does it look like somewhere you’d actually want to spend time yourself? If not, then maybe it’s worth looking elsewhere.


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